Dashboard Overview

The FreshRank dashboard is your command center for managing content updates. This guide explains the main areas and how to use them.

Accessing the Dashboard

Location: WordPress Admin → FreshRank AI → Dashboard

This is where you'll spend most of your time analyzing posts, reviewing results, and managing drafts.

Dashboard Layout

The dashboard is organized into four main areas:

1. Stats Sidebar (right side)
2. Bulk Actions
3. Filters
4. Article List (center table)
5. Per-Post Actions (right column of table)

1. Stats Sidebar

What it shows:

• Total Articles: Number of posts tracked by FreshRank
• Articles Analyzed: Posts with completed analysis
• Articles with Drafts: Posts that have pending drafts
• Estimated Usage: Token usage summary
• GSC Data Updated: Last time Google Search Console data refreshed (if connected)

Why it's useful:

• Quick overview of your progress
• Track how many posts need attention
• Monitor token usage
• Verify GSC data is current

2. Bulk Actions Bar

Available Actions

Prioritize (only visible when GSC connected)

• Fetches latest Google Search Console data
• Updates priority scores for all posts
• Takes 5-10 minutes to complete
• Use when: GSC data seems stale or after connecting GSC

Analyze All

• Starts analysis for all posts on current page
• Only analyzes posts showing in filtered view
• Does NOT analyze all posts site-wide
• Use when: Refreshing multiple posts at once

Analyze Selected

• Analyzes only posts you've checked via checkboxes
• Selective control over which posts to analyze
• Use when: Want to analyze specific posts

Create All Drafts

• Creates drafts for all analyzed posts on current page
• Only works on posts with completed analysis
• Skips posts that already have drafts
• Use when: Batch creating updates

Create Selected Drafts

• Creates drafts only for checked posts
• Must have completed analysis
• Use when: Selective draft creation

3. Filters Section

Available filters include:

Author

• Dropdown: Filter by post author
• Shows only posts by selected author

Category

• Dropdown: Filter by post category
• Shows only posts in selected category

Period

• Filter by date range (if available)
• Narrow down to recent or older posts

Search

• Text field: Search posts by title or content
• Finds posts containing search terms

Filter Button

• Click to apply selected filters
• Updates article list instantly

Reset Button

• Clears all active filters
• Returns to full article list

Why filters are useful:

• Focus on specific content types
• Work on one category at a time
• Find specific posts quickly
• Organize bulk operations by author/category

4. Article List (Main Table)

The article list shows all posts being managed by FreshRank.

Table Columns

Checkbox (far left)

• Select individual posts for bulk actions
• Check multiple posts to analyze or create drafts together

Article

• Post title (clickable - opens post in WordPress editor)
• Published date: When post was first published
• Modified date: When post was last updated

Priority Score (if GSC connected)

• Number from 0-90
• Higher score = more urgent update needed
• Based on: content age, traffic decline, traffic potential
• Click column header to sort by priority
• Posts without GSC data show low/no score
• Click “View Details” to see the priority score breakdown and GSC data for that article

Analysis

• Total issue count: Number of issues found
• Click "View Details" to see full analysis
• Shows "-" if post not yet analyzed

Status

• Current state of the post in FreshRank workflow
• Color-coded badges for quick scanning

Status Types:

• Pending (gray): Not analyzed yet
• Analyzing (blue): Analysis in progress
• Ready (green): Analysis complete, ready for draft
• View Draft Details (blue): Draft created, awaiting review
• Error (red): Analysis or draft failed
• Approved (gray): Draft was approved, post updated

Actions (far right)

• Context-specific buttons based on post status
• Changes depending on what's available for that post

5. Per-Post Actions

Location: Actions column (far right) of article list

Actions available depend on the post's current status:

For Unanalyzed Posts

"Analyze" button

• Starts AI analysis for this post
• Changes status to "Analyzing"
• Takes 30 seconds to 15 minutes depending on model and settings

For Analyzed Posts (No Draft)

"View Details" link (in Analysis column)

• Opens full analysis results page
• Shows all issues found across 5 categories
• See severity levels and recommendations

"Re-analyze" button

• Runs fresh analysis on the post
• Overwrites previous analysis
• Use when: Post changed or want to re-check

"Create Draft" button

• Generates AI-powered updated version
• Uses current Content Update Filters
• Takes 1-10 minutes depending on settings
• Creates draft post in WordPress

For Posts with Drafts

"View Draft Details" link (in Status column)

• Opens draft comparison page
• See what changes were made
• Preview the draft

"Approve Draft" button

• ⚠️ Immediate action - no undo!
• Replaces live post with draft content
• Deletes draft post
• Resets analysis data

"Reject Draft" button

• Deletes the draft
• Keeps original post unchanged
• Preserves analysis data (can create new draft)

"Re-analyze" button (still available)

• Can re-analyze even with existing draft
• Useful if you want fresh analysis before approving

For All Posts

"Delete Article" button

• Removes post from FreshRank tracking
• Does NOT delete the WordPress post itself
• Only removes from FreshRank dashboard
• Deletes associated analysis and drafts
• Post can be re-added later